In the fast-paced world of interior design and furniture manufacturing, time is of the essence. Vector Mais – a Lisbon-based design & build firm – discovered this firsthand. Known for delivering high-profile projects and recognized for quality standards, the company realized the importance of modernizing its internal processes to maintain high efficiency and customer satisfaction.
This is how Vector Mais transformed its workflow through the integration of pCon.planner PRO and pCon.basket PRO – achieving faster, more accurate processes and stronger results.
Company spotlight: Setting the standard
Founded in 1999, Vector Mais is a premier design & build firm, specializing in turnkey interiors for offices, hotels, retail, and healthcare. Based in Lisbon, the company is known for exceptional craftsmanship and innovation. Standout projects include:
Miranda – Elegant offices in Alcântara, blending natural materials, art, and inspiring views of the Tejo river.
NAOS – Sustainable workspace with organic forms and eco-conscious materials such as cork and burel fabric.
Vector Mais also upholds rigorous operational standards: it carries ISO 9001:2015 certification, underscoring its commitment to continuous improvement, customer satisfaction, and overall performance.
Through more than two decades of industry leadership, Vector Mais has proven itself a reliable partner — from initial concept to build and furnishing — delivering functional and beautifully crafted spaces that stand out in the market.
The challenges of an outdated workflow
Vector Mais’s old workflow relied on disconnected tools and manual effort. AutoCAD was used for space planning, Excel for quoting, and every project/order had to be manually entered into the Primavera ERP. This approach presented a series of challenges:
Double data entry: Designers drew plans in AutoCAD, re-listed every furniture item in Excel for quotes, and again in Primavera for orders. This wasted hours and invited mistakes.
Slow quotations and delayed order entry: Preparing a single quote often took several hours of manual editing. Even after approval, items had to be re-entered in Primavera, delaying responses and orders.
Error-prone process: Copying codes and prices across tools caused frequent inconsistencies. Typos or outdated prices could slip through and affect orders.
Strained team & client experience: Designers spent too much time on admin work instead of creative design. Clients sometimes waited days for revised quotes or confirmations.
These challenges made clear that the status quo was unsustainable. Vector Mais needed a way to connect design, quoting, and ordering into one smooth, automated and efficient flow.
“Before we started using these tools, putting together a quote was a little bit of a hassle,” says Inês Seabra, Interior Designer at Vector Mais. “I’d spend hours plugging item codes into Primavera and checking everything repeatedly. It really took time away from the creative part of this job.”
Embracing a modern workflow with pCon
Vector Mais embraced a connected digital workflow — linking design, quotation, and ERP systems seamlessly.
To overhaul their workflow, they implemented pCon.planner PRO for design and pCon.basket PRO for quotations. Crucially, the last one was integrated with Primavera ERP, eliminating silos between design, sales, and order processing:
pCon.planner PRO replaces AutoCAD: A professional 3D space planning application tailored for interior design. Instead of drawing generic 2D CAD shapes, Vector Mais now places actual 3D furniture models with product codes, options, and prices — generating a structured article list right from the design.
pCon.basket PRO replaces Excel for quotes: Designers send article lists directly from pCon.planner to pCon.basket PRO, where they can furher configure products, apply discounts, control the quotation layout and calculate margins easily. Quotes are professional, visually engaging, and instantly editable.
Integration with Primavera ERP: The confirmed quote flows directly into their ERP with one click. Manual data entry is eliminated, ensuring accuracy and speed.
In short, Vector Mais went from a manual, fragmented process to a unified digital workflow. Design and sales teams now work from the same data, and information moves seamlessly from one step to the next.
Results: The benefits of furniture design ERP Integration
The impact of this furniture design integration has been profound:
- Efficiency and accuracy: What once took days is now often completed within a single day. Automated order entry speeds up the process and virtually eliminates errors.
- Financial impact: Removing manual processes cuts labor costs and minimizes revenue loss due to errors. Even conservatively, saving 5 hours per project revision at €50/hour equals €250 saved per revision, not including avoided rework and the cost of errors.
- Customer experience: Quotes are faster, clearer, and more attractive. Sales teams can show clients 3D designs, render, AR experiences and instantly provide updated quotes — a major competitive edge.
- Team empowerment: Designers and salespeople are more engaged and motivated. Freed from repetitive tasks, they can focus on creativity and collaboration.
“Now our workflow is seamless,” says Ana Teixeira, Interior and Furniture Designer at Vector Mais. “I can send a quote to a client and have the order in our ERP the same day. We’ve virtually eliminated errors and saved countless hours — time we now dedicate to creating better solutions for our customers.”
Conclusion: Inspiring a modernization journey
Vector Mais’s story demonstrates the concrete value of interior design process automation. By adopting pCon tools and connecting them with their ERP, they streamlined their workflow and achieved measurable results.
For designers, architects, and manufacturers, the takeaway is clear: a modernized designtosales process delivers faster turnarounds, fewer errors, and stronger client relationships. Digital tools free teams to focus on creativity and deliver greater value.
This scalable approach opens opportunities for firms of all sizes to streamline operations and prepare for growth. The same principles can be applied across different markets, ensuring longterm competitiveness in an evolving design landscape.
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Your pCon Team